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REQUEST FOR EXPRESSION OF INTEREST for contracting the Administrator for the Energy Efficiency Fund
Publicat la: 17.11.2017   

Legal context
The Energy Efficiency Fund (hereinafter the Fund) was established by the Government Decision no. 401 of 12 June 2012, according to the provisions of art. 20 para. (1) of the Law on Energy Efficiency no. 142 of 2 July 2010 and art. 16 para. (3) of the Law on Renewable Energy no. 160 of 12 July 2007.
Pursuant to para. 46 of the Regulation of the Energy Efficiency Fund, approved by the Government Decision no. 401 of 12 June 2012, the Fund’s Administrator is a natural or legal person from the Republic of Moldova or from abroad, selected in line with the World Bank procedures.

Objectives of the Fund
The Fund has been established to support the implementation of Moldovan policies on energy efficiency and renewable energy sources, as well as to achieve the objectives of the National Energy Efficiency Programme by 2020.
The main objective of the Fund is to attract and manage financial resources to implement energy efficiency and renewable energy sources projects.
The financial resources of the Fund shall be formed of financial allocations from the state budget of at least 10% of the Fund needed to achieve the targets related to energy efficiency and renewable energy indicators.
Other sources of the Fund may be: donations from natural and legal persons from Moldova or from abroad, from financial institutions and strategic development partners; financial income consisting of interest and commissions; loans and other financial instruments.
The Fund operates on the ‘revolving’ principle, replenished through reimbursable amounts, interests and commission payments.
The Fund offers the following financial instruments: grant, guarantee, loan and leasing.

Description of the mission 
The participant in the Administrator selection procedure may be any resident or non-resident economic operator with the status of an entrepreneur, a natural or legal person, who is entitled to participate, under the World Bank procedures, in the procedure of awarding the management/management and consulting services contract.
The Operational Manual approved by the Administrative Board provides that the Fund’s Investment Portfolio is managed by the Fund, assisted by the specialized and qualified Administrator, selected based on a competitive tender process.

The duties of the Fund’s Administrator
So far, the Fund has implemented the state’s policy on energy efficiency and renewable energy sources through financing contracts in the form of grant.
The Fund’s Administrator shall have the following duties:

  • To draw up the business and investment plans for the Fund;
  • To prepare and to submit the quarterly and annual reports to the Administrative Board, and after their approval – to deliver them to the Ministry of Economy and Energy Efficiency Agency;
  • To draw up the proposals for the allocation of financial resources for the Fund’s activity for the next year;
  • To identify project opportunities on energy efficiency and renewable energy sources and to make recommendations in this regard;
  • To perform the technical and financial evaluation of the investment projects to be financed or guaranteed by the Fund, as well as the credit solvency of the clients, and to report on the results of the evaluation to the Administrative Board;
  • To identify and to attract co-financiers for the projects, at the request of the Administrative Board;
  • To prepare the documentation for each project to be financed and to negotiate the terms of the financing contract;
  • To monitor the performance of financing contracts according to the contractual and legal provisions, to analyze the results and to take measures to optimize the operational procedures;
  • To monitor the cases of deviation from proper performance of financing contracts and to take necessary measures to recover the funds;
  • To perform the duties stipulated by the GD no. 401/2012 on Energy Efficiency Fund, other than those set forth above.
  • To track the legal fundraising activities, the funding process, and to ensure the use of attracted/obtained sources and self-financing as intended, ensuring that all actions are completed in an efficient manner, including by submitting the necessary documentation, which is complete and executed.
  • To elaborate and propose for approval to the Administrative Board, the financial instruments and their functioning mechanisms for the projects financed by the Fund, according to the provisions stipulated by the GD no. 401/2012 on Energy Efficiency Fund.
  • To implement the project management system aimed to provide the mechanism for renewal of the Fund’s financial operations and the sustainability of the Fund.

Profile of the Applicant: The participant in the Administrator selection procedure may be any resident or non-resident economic operator with the status of an entrepreneur, a natural or legal person, who is entitled to participate, under the World Bank procedures, in the procedure of awarding the management/management and consulting services contract.

General requirements:

  • Capacity and experience in performing the professional activity required in this document;
  • At least 10 years of experience in projects/funds/programmes, etc., managing the budget of more than 30 million Euro cumulatively, as well as fundraising activities;
  • Experience with the CIS (the Commonwealth of Independent States) member states will be considered an advantage;
  • Experience in attracting investments over the last 10 years (not less than 10 million Euro cumulatively);
  • Experience in attracting investments in energy efficiency and renewable energy sources will be considered an advantage;
  • Experience in implementing the project management (including crisis management) system over the last 5 years in relevant companies/organizations/funds, with an annual turnover of at least 1 million Euro;
  • Experience in energy efficiency and renewable energy sources will be considered an advantage.

The requirements to experts:
The working group (key experts) shall be composed of at least the following experts:

Key expert no. 1: Fundraising expert must have a university degree, a licentiate degree or equivalent degree in economics, finance, or other related fields, with at least 10 years of professional experience in similar activities, including fundraising, good professional reputation to ensure the efficient management of the Fund’s financial resources;
Experience in the field with the CIS (the Commonwealth of Independent States) member states will be considered an advantage.

Key expert no. 2: International financial expert must have a university degree, a licentiate degree or equivalent degree in economic and financial field, with at least 10 years of professional experience in similar activities;
Experience in the field with the CIS member states will be considered an advantage.

Key expert no. 3: International technical expert must have a university degree, a licentiate degree or equivalent degree in the field of heating, ventilation and air conditioning (HVAC) system design, with at least 10 years of experience in energy management, engineering, EE in buildings and environmental projects;
Experience in the field with the CIS member states will be considered an advantage.
It is the task of the bidders to determine whether additional experts/local specialists/accountants etc. should be involved.
It is the task of the bidders to identify a team leader among the experts. The bidders should clearly indicate the team leader in their bid.
Economic operators must submit information/documents showing that they have all the required qualifications and relevant experience to provide the necessary services.
With a view to improving their qualifications, economic operators may create associations to submit their proposals and/or may act as associated bidders.

Requirements for submitting the file
In order to determine the capability and experience of key experts, the bidder shall provide a short summary with the following documents:

  • registration certificate/decision or extract;
    In order to demonstrate the suitability to pursue the professional activity, the foreign economic operator shall submit documents from the country of origin confirming the form of registration/attestation or professional membership;
  • explanatory documents such as confirmation certificates, issued by the competent authority in the original or a legalized copy, indicating the current address and the object of activity of the legal person. The activities that the legal person is authorized to perform by law must include the activity corresponding to the object of the contract to be awarded. In the case of a non-profit legal person, the documents certifying that the signatory is authorized to perform the activities covered by the contract (statutes, minutes) must be submitted;
  • documents reflecting a reliable picture of the economic and financial situation (the latest balance sheet approved and registered by the competent bodies; demonstration of access to or availability of unencumbered real assets, credit lines confirmed by banks, or other sufficient financial means to implement the object of the contract within a period between the beginning of service provision and the time of their reimbursement; certificate of systematic payment of taxes, contributions, issued by the Tax Inspectorate or other competent institutions of the bidder’s country of origin;
  • the copy of the last financial report signed and stamped by the participant;
  • the list of contracts for the last 10 years covering the provision of services similar to those covered by the contract to be awarded, which summed up quantitatively should equal to at least 10 years;
  • the list of contracts for the last 10 years covering the provision of services similar to those covered by the contract to be awarded, with the term of validity of at least 2 years;
  • references, the list of documents proving the appropriate completion of the contractual obligations (indicating the contracting parties, the object of the contract, the duration of the contract, the price of the contract) and/or recommendations obligatorily containing data regarding the contract’s beneficiary, the type of the services provided, the period during which the contract has been implemented, the value of the contract, the quality of the services provided);
  • confirmation documents demonstrating the management of the budget of at least 30 million Euro;
  • confirmation documents demonstrating the experience in attracting investments in the last 10 years (not less than 10 million Euro cumulatively);
  • confirmation documents demonstrating the experience in implementing the project management (including crisis management) system over the last 5 years in relevant companies/organizations/funds, with an annual turnover of at least 1 million Euro;
  • the Curriculum Vitae (CV) of the key expert no. 1: CV accompanied by information on attracted investments, types of investments (subsidies, loans, credit lines, etc.), the purpose of these investments, beneficiaries, country, year, organization, which can prove the attraction of financial resources;
  • the Curriculum Vitae (CV) of key experts no. 2 and no. 3. CVs must accurately describe education, qualification and professional experience required for each expert;
  • information on potential sources of funding, the amount of financial means attracted, including funding conditions and description of the need for such an investment. The information provided shall not be the subject of the evaluation, as having an informative nature;
  • solemn declaration on the accuracy of the data submitted, prepared by the responsible persons);
  • declaration on non-involvement in fraudulent and corrupt practices, including the lack of outstanding convictions of members of the working group (key experts).

All certificates/documents must be submitted in a certified true copy of the original.
The proposal, including accompanying documents, shall be prepared and submitted in English or in the official language (RM).
The Fund shall reserve the right to request the submission of documents other than those listed above, if the information does not provide sufficient evidence to prove the qualification of the bidders.

Status of the selection process: Interested individuals, companies or company groups are invited to express their interest.

Duration: The term of the contract shall be until 31 December 2018, however its validity shall depend on the approval and entry into force of the new Regulation on organization and operation of the Fund. Once the provisions of the legal reference framework enter into force, the Fund shall reserve the right to terminate the contract with the contracted Administrator, if the new legal framework approved and entered into force no longer requires the need for an Administrator under the same conditions.

Maximum cost estimated for this task: 5 000 000 MDL (without VAT). The Fund’s Administrator shall be responsible for any taxes and fees, inclusive of VAT, levied on the services offered, on which they are based. This cost includes remuneration to meet performance criteria, including commissions from the financial resources attracted.

Evaluation criteria: Only interested individuals, companies or company groups that meet the said criteria shall be selected.

Note. Information on EEF can be found on the official EEF website: www.fee.md, or tel.  (+373) 60809704.

Submission of documents for participation.

Documents may be submitted personally, by post
Adress: 180, Stefan cel Mare Blvd., 6th floor, office 607, Chisinau, MD-2004, Republic of Moldova
or by e-mail: info@fee.md; berzoi.simion@fee.md
The deadline for submission of documents for participation is ”5” December 2017 by 5.00pm;
Only qualified economic operators shall be invited to submit technical and financial bids;
All documents shall be analyzed and evaluated objectively and in full confidentiality.



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